Needs Definition and Tools Comparisons

Below are the must-have features when I was comparing various project management tools such as ClickUp, Teamswork.

• Good to be used for project development with AGILE;
• Easily track time and tasks duration calculation;
• Ideally, it’d be integrable with GitHub Project so that tasks can link to the corresponding development items without heavy efforts;
• Ideally, it’d be integrable to GitHub, or development time tracking inforamtion are exportable to GitHub in Markdown format.
• If possible, allows me to manage personal tasks using the same app

Comparisons in summary:

Therefore, ClickUp is selected for this project due to its ease of use..

Using ChatGPT to Reduce Project Planning Effort

One of the key factors to a successful project is great project planning and definement. Important definements are:

• Development timeframes — otherwise, the project can go until year 3000
• MVP’s EPICs, Features, Stories/Tasks — otherwise, it’s very easy to get lost in the tech-wonderland.

In this project, I’m using ChatGPT to help me refine and fulfilled most of the key details instead of me drafting every little details. The prompt I used was:

1
MVP of this project is building a working chatbot with reasonable latency, regardless of accuracy. Help me to answer:
2
- project start date is 3rd May 2026, with working 2-3 hours per day, define corresponding fortnightly sprints, include the details such as expected durations;
3
- define the relevant EPIC, Features, include the details;
4

5
Prepare your final result in csv format, importable to ClickUp

As a result, 3 EPICs and 3 Sprints, along with relevant high-level tasks are created to meet the MVP puropse.

Set up the Project

To speed up the process, I used the “Import template” feature in ClickUp, which allows me to download the pre-set articles into a ClickUp project:

As a result, project basic setup is completed along with ChatGPT-generated articles, with further refinement to complete:

GitHub Project Board

Next step is enabling GitHub integration in ClickUp:

Usage Note

What this Setup Gives

✅ The current project management setup is:

• ClickUp = EPICs, Features, Sprints (planning layer) —> remains clean for Agile planning;
• GitHub = Issues + Projects board (execution layer) —> fast for dev work.